All current UMD students can reserve a meeting room in Kirby Student Center during staffed building hours for individual or small group study, telehealth appointments or online job interviews. We expect users to behave in a manner consistent with the UMD Student Conduct Code, the University of Minnesota Board of Regents Student Code of Conduct (PDF) and prevailing community standards.
Reservation Process
A room may be booked for up to 3 hours per day per student via Mazevo. Instructions on how to use Mazevo are here. If you have any issues, email [email protected] or stop at the Kirby Welcome Desk. Name the event “Meeting Room” and select “Student Meeting Room” as the organization. UCard is required to check out a key.
Reservations approved during the week between 8:00am - 4:30pm will receive a confirmation email. Reservations made in the evenings and on the weekend can proceed as requested by checking in at the Kirby Welcome Desk.
Reservations can be made in advance. Meeting rooms include The Studio or St. Louis River Room. Capacity limits must be followed.
The room key can be picked up at the Kirby Welcome Desk and returned to the Welcome Desk by the end of the reservation time.
If the room key is not picked up during the first 15 minutes of the reservation, the reservation will be canceled.
Meeting Room Rules
Student must be in the room for the duration of reservation versus coming and going throughout the reservation.
Room must be left clean; remove garbage and wipe down tables if eating while in the room.
When a key is lost or not returned, Kirby Student Center has the discretion to charge key replacement costs to the individual who booked the room.
The following activities are prohibited in the meeting rooms: sleeping, holding office hours or regularly scheduled meetings, conducting recruitment sessions, hanging out with friends, soliciting, or engaging in activities that are disruptive to others.
It is a privilege to use Kirby meeting rooms for study purposes. Behaviors that do not comply with these guidelines or the Student Code of Conduct will result in the privilege being revoked.
For more information:
Address comments, questions or concerns about this policy to:
Lesa Radtke, KSC Associate Director / [email protected] / 218.726.7166
Gina Pudlick-Hendricks, KSC Operations Manager / [email protected] / 218.726.7167
Revised 8/18/2025