Student organizations may be defined at one of three statuses in BulldogConnect. An organization's status is dependent upon a variety of factors, including missing registration information, disciplinary sanction, or inactivity
Organization Status
ACTIVE status
| ACTIVE status indicates that a student organization is in good standing with Kirby Student Center. The organization has completed required training, has an updated and accurate roster including officers, and is eligible for the full set of privileges that come with its classification (RSO or CLP) |
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REQUIRES RE-REGISTRATION status
| Student organizations are placed in REQUIRES RE-REGISTRATION status at the end of the academic year, when re-registration for the following year is required. The Student Activities Coordinator will contact all organizations to provide them with the deadline for updating rosters, officer lists, and contact information. Organizations in this status are still able to take advantage of the same set of privileges as when in Active status |
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INACTIVE status
| An organization may be placed at INACTIVE status for a variety of reasons: |
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| 1) the organization may not have completed its re-registration requirements for the year |
| 2) the organization may be under disciplinary sanction from Kirby Student Center or The Office of Student Conduct & Conflict Resolution |
| 3) the organization may have dissolved or gone dormant |
| When an organization is placed at Inactive status, it is no longer eligible for any of the privileges of registered organizations. It is no longer considered a recognized organization by Kirby Student Center and therefore the University |
| If a group is inactive because it failed to complete transition requirements or dissolved, rights to the group name and BulldogConnect page are forfeited. The group name becomes available to any other interested students, who may use it so long as they comply with the student organization setup and registration process |
| If a group is inactive due to disciplinary action, the organization's name and Bulldog Connect page are not available for other groups to use. The sanctioned organization may be eligible for reduced privileges while at Inactive status, per an agreement between the organization and Kirby. The organization will be returned to Active status when the conditions of its disciplinary sanction have been fulfilled. |
Dissolution of a Student Organization
| There is no required procedure to dissolve a student organization, but the following steps are recommended to ensure that all remaining student organization business is complete. |
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| Notify all members, advisors, and/or sponsoring department of intent to dissolve. Campus Life Programs must submit written consent to Kirby Student Center from the sponsoring department for the group to dissolve. |
| Examine a current copy of any governing documents for pre-determined procedure to dissolve the group. |
| Conduct a group meeting where the intent to dissolve can be recorded. |
| Send a signed and dated notification to Kirby Student Center of the organization's intent to dissolve. |
| Cancel any campus space reservations |
| Determine a plan to distribute and reconcile any group assets |
| Pay any and all financial obligations held in the organization's name. |
| Close any and all utilities, subscriptions, or other recurring expenses held in the organization's name. |
| Close any and all financial accounts held in the organization's name |
| Close any and all social media, email, website, or phone accounts |
| Terminate any leases on equipment or property |