Fundraising | Kirby Student Center

Policies

Eligibility. RSOs and CLPs are eligible to conduct fundraisers in Kirby Commons or elsewhere on campus, with approved and confirmed reservations from the appropriate facility manager. For Kirby Student Center, reservations should be made using Mazévo. For other locations on campus, reservations should be made through Astra.
Outside organizations. Student organizations may not contract with UMD departments or outside vendors, organizations, or individuals for fundraisers that will be conducted in Kirby Student Center. See 'External Organizations' for more information.
• Fundraisers may benefit a charitable organization, but the fundraiser must be planned, implemented, and staffed by the student organization. This includes the purchase of any supplies or the payment of any reservation fees needed to carry out the fundraiser.
• UMD departments and non-UMD entities are excluded from fundraising in Kirby Student Center, or from using a student organization to carry out a fundraiser benefiting the department or entity.

Guidelines

Gambling, raffles, and bingo. All forms of gambling, including raffles and bingo, are illegal in the state of Minnesota without an approved gambling permit. For more information, visit the Minnesota Gambling Control Board.
• Prize drawings are permitted, so long as there is no cost to enter the drawing (which would then constitute a raffle).
Items for sale. Items for sale that include a graphic, logo, or other artistic design must contain only original artwork and may not incorporate any copyrighted or trademarked material.
• UMD logos and wordmarks, including Champ, and the block 'M' are registered trademarks may not be used without permission. For more information, contact the Trademark and Licensing Office in 245 Kirby Plaza.
Food-based fundraisers. All food-based fundraisers must comply with the UMD Food and Beverage Policy.
• If the food to be used in the fundraiser does not come from Fresh Leaf Catering or Dining Services, the organization must obtain a food permit from UMD Environmental Health and Safety.
• Applications for a food permit may be submitted online. The approved food permit must be displayed at the table at all times. For more information, see 'Food and Catering'.

Bake Sale Basics

One of the most common fundraisers is a homemade bake sale. Bake sales are permitted as long as the following guidelines are observed:

The four approved types of baked goods are bars, cookies, cakes, and doughnuts.
Nothing that requires refrigeration may be sold. This includes anything with a cream filling.
There can be no frosting or other toppings applied after the baking process (e.g. sprinkles).
Bake sale items must be individually wrapped at the place of preparation.
Food for individual consumption must not be prepared at the same time as bake sale items.
A sign stating "Homemade/Not Inspected" must be posted with the items for sale.

What do you need the money for?
Fundraising professionals know that publicizing the reason for a fundraiser makes people more likely to give or purchase items.
How much money do you need?
Create a budget that will achieve the organization's goal. If the goal is a specific one, like to purchase an item or fund a trip, determine a line-by-line list of all expenses. If the fundraiser will benefit a charity, establish a goal that is substantial but achievable.
What's the best way to accomplish your goal?
Consider what type of fundraiser will best reach your goal. A $10,000 goal will require you to sell 10,000 $1 quesadillas--is that feasible? On the other hand, if you would like to raise $100, will it be easier to sell five $20 items, or 100 $1 bake sale items?
How hard do you want to work?
How much time, money, and effort can your organization afford to spend on the fundraiser? Be honest about the amount of resources that you have available to spend on the fundraiser, its organization, and its execution.
How will this work on campus?
Kirby staff can help with reservations, setups, and other logistics questions to make your fundraiser a success.