Student organizations may request mailing lists for the purpose of targeting fundraising sales, recruiting new members, or promoting an event.
Policy
The University adheres to the provisions of state and federal privacy and records laws. To learn more about access to University data, please review the policy on Public Access to University Information from the Office of General Counsel.
Other laws and University policies related to University data include:
• Minnesota Government Data Practices Act
• Public, Private, and Confidential Information at the University
• Sharing Data with Audiences External to the University
• CAN-SPAM Act
Procedure
Only registered and active RSOs/CLPs may request mailing lists. Requests will be approved by the owner of the data. Owners may include UMDHR, the Office of the Registrar, ITSS, and other campus entities.
A member of the registered student organization should complete the Access to University Information for Student Organizations form on Bulldog Connect. Once the form has been submitted, a member of the Kirby Student Center staff will review the request. If the request is complete and valid, an ITSS Service Request will be submitted on behalf of the student organization. Any cost associated with the request is the sole responsibility of the student organization; the typical request costs less than $30.
Student organizations must agree to the following conditions upon release of the requested data:
- Read and follow University policy on Secure Data.
- Store the data in a secure location. A password-protected computer counts as a secure location.
- Use the data within two weeks of its receipt.
- Use the data only as described in the approved data request.
- Keep the data private from anyone not listed on the approved data request, and make all individuals with access in the approved usage request aware of the non-public nature of the data.
- Delete all data from all devices and storage locations when the approved usage is complete.
Failure to comply with these conditions may result in denial of future requests for University data and/or sanctions under University Data Policies